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Workshop: Livestream on OVEE - Shared screen with speaker view
Greg Dicharry
07:43
Hi team Ovee and friends
Myah Overstreet: ITVS OVEE
07:50
We are recording!
Kent Bassett
07:55
Hello, all!
Myah Overstreet: ITVS OVEE
08:01
As Rachel mentioned, we'll be recording this workshop. If you prefer not to be recorded, you can privately chat me and we can comment/ask your question for you. After the workshop, you'll receive the link to this workshop. You'll be able to watch this at your own pace!
Katie Main
08:04
Hello everyone!
Myah Overstreet: ITVS OVEE
08:18
Always feel free to reach out to our team. Our emails are listed below:- RACHEL LAWRENCE, OVEE Manager rachel.lawrence@itvs.org- MYAH OVERSTREET, OVEE Coordinator myah.overstreet@itvs.org
Beatriz Castillo
08:25
We will be capturing your questions here so fire away when they arise!
Beatriz Castillo
08:39
We will address questions during the Q&A portion
Myah Overstreet: ITVS OVEE
09:12
The chat sometimes defaults to messaging just the host or a single person. When you have a question, please be sure to set the chat to 'All Panelist and Attendees.'
Myah Overstreet: ITVS OVEE
09:22
Is anyone brave enough to volunteer as our talent later on the workshop? Let us know!
Beatriz Castillo
10:09
We will be capturing your questions here so fire away when they arise!
Beatriz Castillo
10:16
We will address questions during the Q&A portion
Myah Overstreet: ITVS OVEE
10:24
Loving these pics!
Beatriz Castillo
10:33
Is that Rachel?
Myah Overstreet: ITVS OVEE
10:34
Has anyone here ever been in a control room? I haven't!
Nancy Coddington
10:47
Yes! What a change
Caryline Clark
10:54
That looks like my "control room" too! :)
Carole Burns
11:00
Both old and new! My control room is in my bedroom! ;)
Myah Overstreet: ITVS OVEE
11:03
This seems like a good time to share our OVEE Production Breakdown. Rachel put it together to give you all a sense of how many people and how much time it takes to produce different types of events: http://bit.ly/OVEE-Production-Breakdown
Dave Collins
11:11
Two computers is the way to go!
Myah Overstreet: ITVS OVEE
11:35
We're hosting a Q&A later in the workshop. Please chat any questions that may come up, and we will save them for for later :)
Nancy Coddington
11:41
Can’t wait to hear more about shortening up the delay
Beatriz Castillo
11:45
Yes Dave or even just two screens is helpful too!
Anne Miller
11:51
Better to use zoom webinar or is a regular zoom mtg ok for livestream?
Myah Overstreet: ITVS OVEE
12:20
This document from the Help Center provides A LOT of good detail about streaming from Vimeo: http://bit.ly/OVEE-Video-Content
Anne Miller
12:24
What if you don’t have 2 computers available?
Greg Dicharry
12:41
Does it have to be a zoom “webinar"
Myah Overstreet: ITVS OVEE
12:52
Great question Anne! We recommend using Zoom Webinar
Myah Overstreet: ITVS OVEE
14:01
If you don’t have two computers, you can still livestream!
Jordan Clark
14:24
Over used to support (or it still may) Livestream live streams. Livestream got bought out by Vimeo and you can no longer buy livestream subscriptions. Is OVEE going to support Vimeo live streams?
Myah Overstreet: ITVS OVEE
15:15
Jordan, that’s a great question! I’ll keep note of it and we’ll circle back during our live Q&A!
Myah Overstreet: ITVS OVEE
15:22
The Help Center is a great resource: https://bit.ly/OVEE-Help-Center. A bit of a pro tip, but use "Control+F" to find what you are looking for.
Myah Overstreet: ITVS OVEE
16:27
Rachel is providing us with a deep dive into the delay (which is the hard part!). Here's a step-by-step video to walk you through connecting Zoom and OVEE: http://bit.ly/OVEE-Zoom
Myah Overstreet: ITVS OVEE
16:46
Rachel also created a whole document to walk you through the delay: http://bit.ly/Livestream-Delay
Myah Overstreet: ITVS OVEE
18:45
Any questions? Keep ‘em coming!
Myah Overstreet: ITVS OVEE
20:09
3..2…1...GO!!
Caryline Clark
20:13
That's exactly what our team does as well, countdown in the chat for our guests.
Myah Overstreet: ITVS OVEE
20:57
Here's another pro-tip: When filling out the moderater on OVEE, you don't include the moderator's OVEE—you include yours or whoever is launching the event.
Kerry Wiens
22:11
Will the Zoom chat CUE show up on the YouTube screen and thus in live stream on OVEE?
Myah Overstreet: ITVS OVEE
22:20
Join us here! https://ovee.itvs.org/screenings/sk0if
Myah Overstreet: ITVS OVEE
23:09
Great question Kerry! The chat Is not visible on OVEE.
Caryline Clark
24:22
Iowa PBS has always used Zoom Meeting for our discussions on OVEE but I see you suggest Zoom Webinar. Can you share why webinar is better?
Rachel Lawrence: ITVS OVEE
25:00
GO!
Beatriz Castillo
25:53
Great job Myah!
Myah Overstreet: ITVS OVEE
26:10
Thanks everyone!!
Myah Overstreet: ITVS OVEE
26:15
Anyone else ready to volunteer?
Greg Dicharry
26:24
sure
Beatriz Castillo
27:07
Thanks Greg!
Myah Overstreet: ITVS OVEE
27:21
Let’s give Greg a round of applause!
Beatriz Castillo
27:28
Greg tell us what you had for breakfast!
Dave Collins
27:33
Go Greg!
Rachel Lawrence: ITVS OVEE
27:42
GO!
Myah Overstreet: ITVS OVEE
27:52
Nice!!
Elisa Iacono-Mears
28:13
You can do it Gregg!
Beatriz Castillo
28:35
Woohoo! Great work Greg!
Myah Overstreet: ITVS OVEE
28:38
Whooo!
Maggie Berndt
28:39
Yay Greg!
Bill Richards
28:42
Yay Gregg!
Jen Preslar
28:42
go Greg!
Kristy Chin
28:46
great job!!
Dave Collins
29:01
Good job Greg!
Beatriz Castillo
29:14
Caryline, I captured your question and Rachel will address during the Q&A
Myah Overstreet: ITVS OVEE
29:57
Who’s ready to level up?
Greg Dicharry
30:56
Do you still have delay issue if you do not use zoom?
Carole Burns
31:39
I use both OBS and Streamyard
Kent Bassett
31:53
What’s the best way to deal with the OTHER delay— when people are flapping lips and audio comes in a second later?
Carole Burns
32:02
Feel free to contact me if you need help. burnscj@matc.edu
Myah Overstreet: ITVS OVEE
32:03
Great questions everyone!
Lori Ellis
32:23
I’d really like to go back over the delay and cue
Dave Collins
32:31
Can you review how to determine the Pause Point again please?
Anne Miller
32:39
How to do this with 1 computer
Caryline Clark
33:08
Iowa PBS has always used Zoom Meeting for our discussions on OVEE but I see you suggest Zoom Webinar. Can you share why webinar is better?
Elisa Iacono-Mears
33:10
Can the delay vary due to internet speed?
Carole Burns
33:34
Is there anyway to add more than one logo for co-branding
Carole Burns
34:04
Stick with webinar - relieves lots of headaches
Carole Burns
34:10
Just my opinion
Caryline Clark
34:48
Awesome! We have no problems with meeting to YouTube live but maybe it's something we should explore. We've held maybe 10 screenings/discussions already on OVEE and LOVE the platform!
Carole Burns
34:56
Important hint - do a dress rehearsal at time of day your event is scheduled
Carole Burns
35:03
TOD internet and lighting can change
Elisa Iacono-Mears
35:36
Instead of two computers can the same productivity come from 2 monitors?
Elisa Iacono-Mears
36:15
Ethernet connectivity helps with speed.
Elisa Iacono-Mears
36:52
yes!
Elisa Iacono-Mears
38:40
Definitely, thank you.
Greg Dicharry
39:28
So if panelist are only on zoom and not in ovee. The panelist won’t we able to see the attendee chat. How do you accommodate for that?
Jordan Clark
39:41
You can’t buy Livestream accounts though
Nancy Coddington
40:41
Greg - we have another staff member monitor the OVEE chat and feed questions back to a host through shared google document
Maggie Berndt
41:19
The bitly to the Livestream delay document actually went to the day of timeline. Can you share the document that goes through determining delay
Maggie Berndt
41:21
?
Carole Burns
41:24
Google! We use google chat on a separate screen or iPad.
Caryline Clark
41:31
We have someone monitor the OVEE chat and post anything that needs to come over to the guests into the Zoom chat.
Myah Overstreet: ITVS OVEE
42:00
We have lots of time for more questions!
Myah Overstreet: ITVS OVEE
42:18
And please post all of your tips and tricks!
Carole Burns
42:50
We basically use google and have one moderator ask the panel - that way it can be better directed.
Greg Dicharry
42:52
What is the problem with panelist having both open in your Q&A producer can do that? Is it bandwidth?
Carole Burns
42:57
There is a delay in questions to the host
Nancy Coddington
43:08
Do you interface Streamyard into Zoom for the livestream OR are you using Streamyard to create templates with lower thirds ?
Elisa Iacono-Mears
43:56
Elisa, from Rhode Island PBS again. I would recommend not getting super concerned about the delay. Once you get into the Live portion of the event attendees will not remember there was a delay.
Myah Overstreet: ITVS OVEE
44:17
We will get the appropriate link for the Livestream Delay document. Hang tight!
Carole Burns
44:23
Too easy!
Kent Bassett
44:35
Questions: -how much time before Q&A begins should panelist show up?-should you start Q&A immediately after film starts credits? If not how soon after credits roll should you pause playback and start Q&A?-is it better to have a break for people to get a snack before Q&A starts?
Greg Dicharry
45:33
Yes. Why can’t a panelist have zoom and ovee opened so they can see the live chat
Greg Dicharry
46:25
Can’t you just mute ovee?
Carole Burns
46:29
Also - BIG HINT - attend every OVEE meeting you can attend - it refreshes your brain and gives you more hints from other users! This is my fourth training event. They also hold one every Friday for demo of OVEE.
Bill Richards
46:51
Sorry to come back to Delay again — when testing to determine the delay, this must be in a test OVEE event. Is this test happening typically in the hour before the live event?
Myah Overstreet: ITVS OVEE
46:59
Thanks Carole!! You can also RSVP for our weekly OVEE demo here: http://bit.ly/OVEEdemo
Bobby Adams
47:12
We've been sharing the OVEE screen with panelists through Zoom screen share so they can still see the video and do not have to open or login to OVEE
Elisa Iacono-Mears
47:19
Kent - I recommend you start Q&A immediately
Carole Burns
47:23
What is the dimension for the logo upload on the partner bar? Is there a limit?
Laurel Wyckoff
47:28
my delay is about 25 seconds!
Bobby Adams
47:32
At WCTE, so we can control what is being shared through zoom and prevent an audio loop
Carole Burns
48:11
Having someone connected to do questions also helps moderate the chat - sometimes not so nice comments come out….
Carole Burns
48:53
that way your panelist can focus on the answers and each other instead of questions that may or may not be part of their area of expertise
Carole Burns
49:22
It’s often because of the panelist members bandwidth
Carole Burns
49:39
Have your guests wired in whenever possible
Kerry Wiens
50:02
Do you think we should run the entire credits of the film before going live to panel or would you suggest we go live directly after the film.
Elisa Iacono-Mears
50:02
Carole is right. Your panelist’s bandwidth is important.
Elisa Iacono-Mears
51:32
Panelists can also sign in early and come back to their set-ups when it’s time to go.
Dave Collins
52:47
Zoom webinar allows for a rehearsal option, not sure if that is an option in Zoom meetings?
Myah Overstreet: ITVS OVEE
52:53
Great tips!
Dave Collins
54:52
The rehearsal option is a nice option because you can connect to all panelists without going LIVE.
Nancy Coddington
56:04
Thank you
Carole Burns
56:48
I LOVE OBS
Carole Burns
56:54
I use it every week
Lori Ellis
56:55
This has been very helpful
Elisa Iacono-Mears
57:54
This was fantastic! I have to jump to another Zoom meeting to discuss an OVEE we are planning for February. Thank you so much for this information. See you on OVEE ;)
Bill Sherertz
58:10
Our group views a movie independently (different days) of the movie discussion/analysis. In that situation, how would we use OVEE?
Kristy Chin
59:48
HEre
Greg Dicharry
59:50
Is the only issue the delay presents. is If you don’t do must people keep the chat active during the playing of the film
Kristy Chin
59:58
Here’s a sample run of show! https://docs.google.com/spreadsheets/d/16VTaUH5rJDi4uT0F5rxnrvGg7Avm_hSwMlYGbjjhCoc/edit#gid=1166473822
Kent Bassett
01:00:08
Thanks Kristy!
Myah Overstreet: ITVS OVEE
01:00:09
Thanks Kristy!
Anne Miller
01:01:07
Hi Bill - To my knowledge, If you are going to screen an indie Lens film in the pre-broadcast window, the only way to show the film is to use OVEE and screen it at a specific time/day. After the film has been broadcast the film will be available to viewers on PBS so they could watch on their own. And they they would join your zoom mtg via a separate link at a time that you specify.
Myah Overstreet: ITVS OVEE
01:01:10
Partner Logo dimensions are 100kb
Myah Overstreet: ITVS OVEE
01:01:18
And we recommend banners!
Carole Burns
01:01:19
It actually doesn’t say. I did a screenshot of the header bar and am working with that 692x59
Greg Dicharry
01:01:27
Sorry this was supposed be one question — do must people keep the chat active during the playing of the film
Greg Dicharry
01:01:59
niceeee
Greg Dicharry
01:03:20
Thanks y’all!
Kent Bassett
01:04:32
What’s the best way to handle people who need Closed Captioning, or Spanish subtitles?
Carla Conner
01:04:45
This has been really helpful and great reminders since I haven't used OVEE for a while. Thanks Rachel and Myah.
Lori Ellis
01:05:00
I must jump off for another meeting but I’m looking forward to getting a recording of this webinar. Thanks!
Laurel Wyckoff
01:05:04
Audience turns on their own captions at the lower right of their screen.
Myah Overstreet: ITVS OVEE
01:05:17
Thanks for joining us Lori!
Kristy Chin
01:06:33
Here’s a more detailed run of show that we’ve recently shared w/ our IL Pop-Up partners: https://docs.google.com/spreadsheets/d/1ILvL0aJ-Ll-HF2d6i-agoUyvSoX-k8o2ct9h-TIBHN8/edit?usp=sharing
Carole Burns
01:06:51
Brachiorsaurus
Kent Bassett
01:07:41
what’s the best back up plan if you have a technical glitch?
Myah Overstreet: ITVS OVEE
01:07:44
Keep an eye out for our newsletter!
Myah Overstreet: ITVS OVEE
01:09:28
Subscribe to our newsletter here! : https://itvs.us9.list-manage.com/subscribe?u=7b20ad9648c39f0e2d3cd302a&id=f66f92bfa9
Kent Bassett
01:10:10
Should there be an email address, or phone number that audience members can contact if they have their own personal issues with tech?
Myah Overstreet: ITVS OVEE
01:11:10
OVEE Support email: ovee.support@itvs.org
Bill Richards
01:11:55
At WKAR, we’ve added a mailto link in the Welcome message and we monitor that email address during our event in case folks have trouble during the event
Julie Driver
01:11:56
shout out to the OVEE support team! Amazingly helpful!
Laurel Wyckoff
01:12:24
Thanks to the OVEE team for showing up to my screenings to answer questions from the audience!
Kristy Chin
01:12:28
We have a text chat that we post to help people address their tech problems
Kristy Chin
01:12:30
If at any time you experience viewer issues, simply REFRESH your browser or close your window and sign back in. You can also visit our FAQ for other solutions https://bit.ly/OVEE-FAQ
France Giddings
01:12:30
But an audience member would need help in the evening of the show..
Julie Driver
01:12:55
And Kristy and IL Pop-Up too, the ROS is wonderful and has tech tips included
Dave Collins
01:13:07
Can you review how to determine the Pause point again?
Bill Richards
01:13:11
Here’s the copy we use:If you have questions about this event or the OVEE platform, please send an email to events@wkar.org
Kerry Wiens
01:13:14
I'm thinking about having a 'stand by' message at the end of the show that is exactly as long as my delay. thoughts?
Kristy Chin
01:14:06
Yes, Julie! we have a “Frequently Chatted Responses” tab to make it easy to copy/paste responses too
Myah Overstreet: ITVS OVEE
01:14:31
Thanks for sharing Bill!
Dave Collins
01:15:22
Thanks!
Laurel Wyckoff
01:15:47
I share my screen in Zoom and have a slide in powerpoint
Kent Bassett
01:16:14
@Bill Richards, thanks so much!
Carole Burns
01:17:15
Hey Kristy - when is your next event? I’d love to watch one for hints and inspiration.
Kristy Chin
01:17:52
Hey Carole! Our next one is on Jan 27th!!
Myah Overstreet: ITVS OVEE
01:18:14
Welcome to OVEE Video: https://www.youtube.com/playlist?list=PLwlNtmUcSjW_FHLG59D_1ZF0IIDSbhEwO
Kristy Chin
01:18:22
I’m looking for the link....
Myah Overstreet: ITVS OVEE
01:18:39
Holding Screens: https://www.youtube.com/playlist?list=PLwlNtmUcSjW9adwdkWDOCauqQxdngErjI
Bill Richards
01:18:57
Here’s our next event from WKAR. We’ve added a note for first time registrants and the events@wkar.org mail to:
Myah Overstreet: ITVS OVEE
01:19:05
All found in our Help Center: https://ovee.itvs.org/pages/plan_events
Bill Richards
01:19:15
https://ovee.itvs.org/screenings/691c9
Kristy Chin
01:19:31
Here is our next event: https://ovee.itvs.org/screenings/i01cj
Myah Overstreet: ITVS OVEE
01:19:53
RSVP for our next OVEE workshop here: http://bit.ly/OVEECoolThings2
Kerry Wiens
01:20:44
So if you open the doors ten minutes before with the youtube video then do you would add the 10 minutes video and start the show 10 minutes before showtime?
Carole Burns
01:20:44
Have to leave looking forward to the recording - thanks all.
Laurel Wyckoff
01:21:01
I always start my screenings about half an hour early. Always some audience member turn up really early! I have figured out how to add music to a hold slide while sharing my screen in ZOOM and adding the live stream before the start of the event.
Kristy Chin
01:21:25
If you’re not a IL Pop-Up partner, but would like to learn more, check us out here: https://www.pbs.org/independentlens/indie-lens-pop-up/
Myah Overstreet: ITVS OVEE
01:21:30
Thanks Carole!
Kristy Chin
01:21:51
Indie Lens Pop-Up How to participate One Sheet: http://bit.ly/ILPOP2020-21How-to-Participate
Myah Overstreet: ITVS OVEE
01:23:36
Reposting Cool Thins 2.0 Workshop RSVP link: http://bit.ly/OVEECoolThings2
Kerry Wiens
01:24:14
thanks
Myah Overstreet: ITVS OVEE
01:25:19
You can also RSVP for our weekly OVEE demo here: http://bit.ly/OVEEdemo
William Burns
01:25:57
that would be great to know how to do that! hope that can be included in a presentation. Laurel.
Bill Richards
01:26:13
CORRECTION: Here is our next WKAR Event: https://ovee.itvs.org/screenings/691c9
Myah Overstreet: ITVS OVEE
01:26:31
Common Tech Troubleshooting Response: https://docs.google.com/document/d/1mAGcaPbpwjo4Tsxfbm5bwl760hMY-FkozDuZTHNsSiE/preview
Kent Bassett
01:26:50
here’s our upcoming event for THIS MIGHT HURT: https://www.thismighthurtfilm.com/digital-premiere
Kerry Wiens
01:27:33
if joe rsvp's for our ovee event by submitting his email, what kind of notifications will joe receive and when?
Laurel Wyckoff
01:27:36
I have had that happen a lot! People tried to log in from Australia and Canada
Kent Bassett
01:27:43
is there default geo-blocking?
Laurel Wyckoff
01:28:08
NMPBS - 9to5: Story of a Movement Thu, Jan 21, 2021 7:00 PM https://indie_lens_9to5.eventbrite.com
Laurel Wyckoff
01:28:29
Kent, yes!
Laurel Wyckoff
01:29:37
I highly recommend using Eventbrite. You can follow up after the event, too.
Myah Overstreet: ITVS OVEE
01:29:55
Eventbrite Integration: https://docs.google.com/document/d/1KhlPVmWpBc_pBuwZkHyjAlvXLOIS-MU0PIgmL5N9YSQ/preview
Kent Bassett
01:29:58
Can I customize the auto-email that gets sent out from Ovee when people RSVP?
Laurel Wyckoff
01:30:24
Kent, Eventbrite works much better for that
Dave Collins
01:32:20
Where will the link for this workshop recording be posted?
Dave Collins
01:33:18
Thanks.
Kerry Wiens
01:33:24
thank you!!
Kent Bassett
01:33:41
Thanks all, this was very helpful!
Dave Collins
01:33:44
Well organized. Thank you!
Kristy Chin
01:33:44
Thanks OVEE team!!!!
Bill Richards
01:33:44
The welcome message is included in the auto-email, so additional copy you would like in the auto email can be incoluded there