Hi team Ovee and friends

We are recording!

Hello, all!

As Rachel mentioned, we'll be recording this workshop. If you prefer not to be recorded, you can privately chat me and we can comment/ask your question for you. After the workshop, you'll receive the link to this workshop. You'll be able to watch this at your own pace!

Hello everyone!

Always feel free to reach out to our team. Our emails are listed below:- RACHEL LAWRENCE, OVEE Manager rachel.lawrence@itvs.org- MYAH OVERSTREET, OVEE Coordinator myah.overstreet@itvs.org

We will be capturing your questions here so fire away when they arise!

We will address questions during the Q&A portion

The chat sometimes defaults to messaging just the host or a single person. When you have a question, please be sure to set the chat to 'All Panelist and Attendees.'

Is anyone brave enough to volunteer as our talent later on the workshop? Let us know!

We will be capturing your questions here so fire away when they arise!

We will address questions during the Q&A portion

Loving these pics!

Is that Rachel?

Has anyone here ever been in a control room? I haven't!

Yes! What a change

That looks like my "control room" too! :)

Both old and new! My control room is in my bedroom! ;)

This seems like a good time to share our OVEE Production Breakdown. Rachel put it together to give you all a sense of how many people and how much time it takes to produce different types of events: http://bit.ly/OVEE-Production-Breakdown

Two computers is the way to go!

We're hosting a Q&A later in the workshop. Please chat any questions that may come up, and we will save them for for later :)

Can’t wait to hear more about shortening up the delay

Yes Dave or even just two screens is helpful too!

Better to use zoom webinar or is a regular zoom mtg ok for livestream?

This document from the Help Center provides A LOT of good detail about streaming from Vimeo: http://bit.ly/OVEE-Video-Content

What if you don’t have 2 computers available?

Does it have to be a zoom “webinar"

Great question Anne! We recommend using Zoom Webinar

If you don’t have two computers, you can still livestream!

Over used to support (or it still may) Livestream live streams. Livestream got bought out by Vimeo and you can no longer buy livestream subscriptions. Is OVEE going to support Vimeo live streams?

Jordan, that’s a great question! I’ll keep note of it and we’ll circle back during our live Q&A!

The Help Center is a great resource: https://bit.ly/OVEE-Help-Center. A bit of a pro tip, but use "Control+F" to find what you are looking for.

Rachel is providing us with a deep dive into the delay (which is the hard part!). Here's a step-by-step video to walk you through connecting Zoom and OVEE: http://bit.ly/OVEE-Zoom

Rachel also created a whole document to walk you through the delay: http://bit.ly/Livestream-Delay

Any questions? Keep ‘em coming!

3..2…1...GO!!

That's exactly what our team does as well, countdown in the chat for our guests.

Here's another pro-tip: When filling out the moderater on OVEE, you don't include the moderator's OVEE—you include yours or whoever is launching the event.

Will the Zoom chat CUE show up on the YouTube screen and thus in live stream on OVEE?

Join us here! https://ovee.itvs.org/screenings/sk0if

Great question Kerry! The chat Is not visible on OVEE.

Iowa PBS has always used Zoom Meeting for our discussions on OVEE but I see you suggest Zoom Webinar. Can you share why webinar is better?

GO!

Great job Myah!

Thanks everyone!!

Anyone else ready to volunteer?

sure

Thanks Greg!

Let’s give Greg a round of applause!

Greg tell us what you had for breakfast!

Go Greg!

GO!

Nice!!

You can do it Gregg!

Woohoo! Great work Greg!

Whooo!

Yay Greg!

Yay Gregg!

go Greg!

great job!!

Good job Greg!

Caryline, I captured your question and Rachel will address during the Q&A

Who’s ready to level up?

Do you still have delay issue if you do not use zoom?

I use both OBS and Streamyard

What’s the best way to deal with the OTHER delay— when people are flapping lips and audio comes in a second later?

Feel free to contact me if you need help. burnscj@matc.edu

Great questions everyone!

I’d really like to go back over the delay and cue

Can you review how to determine the Pause Point again please?

How to do this with 1 computer

Iowa PBS has always used Zoom Meeting for our discussions on OVEE but I see you suggest Zoom Webinar. Can you share why webinar is better?

Can the delay vary due to internet speed?

Is there anyway to add more than one logo for co-branding

Stick with webinar - relieves lots of headaches

Just my opinion

Awesome! We have no problems with meeting to YouTube live but maybe it's something we should explore. We've held maybe 10 screenings/discussions already on OVEE and LOVE the platform!

Important hint - do a dress rehearsal at time of day your event is scheduled

TOD internet and lighting can change

Instead of two computers can the same productivity come from 2 monitors?

Ethernet connectivity helps with speed.

yes!

Definitely, thank you.

So if panelist are only on zoom and not in ovee. The panelist won’t we able to see the attendee chat. How do you accommodate for that?

You can’t buy Livestream accounts though

Greg - we have another staff member monitor the OVEE chat and feed questions back to a host through shared google document

The bitly to the Livestream delay document actually went to the day of timeline. Can you share the document that goes through determining delay

?

Google! We use google chat on a separate screen or iPad.

We have someone monitor the OVEE chat and post anything that needs to come over to the guests into the Zoom chat.

We have lots of time for more questions!

And please post all of your tips and tricks!

We basically use google and have one moderator ask the panel - that way it can be better directed.

What is the problem with panelist having both open in your Q&A producer can do that? Is it bandwidth?

There is a delay in questions to the host

Do you interface Streamyard into Zoom for the livestream OR are you using Streamyard to create templates with lower thirds ?

Elisa, from Rhode Island PBS again. I would recommend not getting super concerned about the delay. Once you get into the Live portion of the event attendees will not remember there was a delay.

We will get the appropriate link for the Livestream Delay document. Hang tight!

Too easy!

Questions: -how much time before Q&A begins should panelist show up?-should you start Q&A immediately after film starts credits? If not how soon after credits roll should you pause playback and start Q&A?-is it better to have a break for people to get a snack before Q&A starts?

Yes. Why can’t a panelist have zoom and ovee opened so they can see the live chat

Can’t you just mute ovee?

Also - BIG HINT - attend every OVEE meeting you can attend - it refreshes your brain and gives you more hints from other users! This is my fourth training event. They also hold one every Friday for demo of OVEE.

Sorry to come back to Delay again — when testing to determine the delay, this must be in a test OVEE event. Is this test happening typically in the hour before the live event?

Thanks Carole!! You can also RSVP for our weekly OVEE demo here: http://bit.ly/OVEEdemo

We've been sharing the OVEE screen with panelists through Zoom screen share so they can still see the video and do not have to open or login to OVEE

Kent - I recommend you start Q&A immediately

What is the dimension for the logo upload on the partner bar? Is there a limit?

my delay is about 25 seconds!

At WCTE, so we can control what is being shared through zoom and prevent an audio loop

Having someone connected to do questions also helps moderate the chat - sometimes not so nice comments come out….

that way your panelist can focus on the answers and each other instead of questions that may or may not be part of their area of expertise

It’s often because of the panelist members bandwidth

Have your guests wired in whenever possible

Do you think we should run the entire credits of the film before going live to panel or would you suggest we go live directly after the film.

Carole is right. Your panelist’s bandwidth is important.

Panelists can also sign in early and come back to their set-ups when it’s time to go.

Zoom webinar allows for a rehearsal option, not sure if that is an option in Zoom meetings?

Great tips!

The rehearsal option is a nice option because you can connect to all panelists without going LIVE.

Thank you

I LOVE OBS

I use it every week

This has been very helpful

This was fantastic! I have to jump to another Zoom meeting to discuss an OVEE we are planning for February. Thank you so much for this information. See you on OVEE ;)

Our group views a movie independently (different days) of the movie discussion/analysis. In that situation, how would we use OVEE?

HEre

Is the only issue the delay presents. is If you don’t do must people keep the chat active during the playing of the film

Here’s a sample run of show! https://docs.google.com/spreadsheets/d/16VTaUH5rJDi4uT0F5rxnrvGg7Avm_hSwMlYGbjjhCoc/edit#gid=1166473822

Thanks Kristy!

Thanks Kristy!

Hi Bill - To my knowledge, If you are going to screen an indie Lens film in the pre-broadcast window, the only way to show the film is to use OVEE and screen it at a specific time/day. After the film has been broadcast the film will be available to viewers on PBS so they could watch on their own. And they they would join your zoom mtg via a separate link at a time that you specify.

Partner Logo dimensions are 100kb

And we recommend banners!

It actually doesn’t say. I did a screenshot of the header bar and am working with that 692x59

Sorry this was supposed be one question — do must people keep the chat active during the playing of the film

niceeee

Thanks y’all!

What’s the best way to handle people who need Closed Captioning, or Spanish subtitles?

This has been really helpful and great reminders since I haven't used OVEE for a while. Thanks Rachel and Myah.

I must jump off for another meeting but I’m looking forward to getting a recording of this webinar. Thanks!

Audience turns on their own captions at the lower right of their screen.

Thanks for joining us Lori!

Here’s a more detailed run of show that we’ve recently shared w/ our IL Pop-Up partners: https://docs.google.com/spreadsheets/d/1ILvL0aJ-Ll-HF2d6i-agoUyvSoX-k8o2ct9h-TIBHN8/edit?usp=sharing

Brachiorsaurus

what’s the best back up plan if you have a technical glitch?

Keep an eye out for our newsletter!

Subscribe to our newsletter here! : https://itvs.us9.list-manage.com/subscribe?u=7b20ad9648c39f0e2d3cd302a&id=f66f92bfa9

Should there be an email address, or phone number that audience members can contact if they have their own personal issues with tech?

OVEE Support email: ovee.support@itvs.org

At WKAR, we’ve added a mailto link in the Welcome message and we monitor that email address during our event in case folks have trouble during the event

shout out to the OVEE support team! Amazingly helpful!

Thanks to the OVEE team for showing up to my screenings to answer questions from the audience!

We have a text chat that we post to help people address their tech problems

If at any time you experience viewer issues, simply REFRESH your browser or close your window and sign back in. You can also visit our FAQ for other solutions https://bit.ly/OVEE-FAQ

But an audience member would need help in the evening of the show..

And Kristy and IL Pop-Up too, the ROS is wonderful and has tech tips included

Can you review how to determine the Pause point again?

Here’s the copy we use:If you have questions about this event or the OVEE platform, please send an email to events@wkar.org

I'm thinking about having a 'stand by' message at the end of the show that is exactly as long as my delay. thoughts?

Yes, Julie! we have a “Frequently Chatted Responses” tab to make it easy to copy/paste responses too

Thanks for sharing Bill!

Thanks!

I share my screen in Zoom and have a slide in powerpoint

@Bill Richards, thanks so much!

Hey Kristy - when is your next event? I’d love to watch one for hints and inspiration.

Hey Carole! Our next one is on Jan 27th!!

Welcome to OVEE Video: https://www.youtube.com/playlist?list=PLwlNtmUcSjW_FHLG59D_1ZF0IIDSbhEwO

I’m looking for the link....

Holding Screens: https://www.youtube.com/playlist?list=PLwlNtmUcSjW9adwdkWDOCauqQxdngErjI

Here’s our next event from WKAR. We’ve added a note for first time registrants and the events@wkar.org mail to:

All found in our Help Center: https://ovee.itvs.org/pages/plan_events

https://ovee.itvs.org/screenings/691c9

Here is our next event: https://ovee.itvs.org/screenings/i01cj

RSVP for our next OVEE workshop here: http://bit.ly/OVEECoolThings2

So if you open the doors ten minutes before with the youtube video then do you would add the 10 minutes video and start the show 10 minutes before showtime?

Have to leave looking forward to the recording - thanks all.

I always start my screenings about half an hour early. Always some audience member turn up really early! I have figured out how to add music to a hold slide while sharing my screen in ZOOM and adding the live stream before the start of the event.

If you’re not a IL Pop-Up partner, but would like to learn more, check us out here: https://www.pbs.org/independentlens/indie-lens-pop-up/

Thanks Carole!

Indie Lens Pop-Up How to participate One Sheet: http://bit.ly/ILPOP2020-21How-to-Participate

Reposting Cool Thins 2.0 Workshop RSVP link: http://bit.ly/OVEECoolThings2

thanks

You can also RSVP for our weekly OVEE demo here: http://bit.ly/OVEEdemo

that would be great to know how to do that! hope that can be included in a presentation. Laurel.

CORRECTION: Here is our next WKAR Event: https://ovee.itvs.org/screenings/691c9

Common Tech Troubleshooting Response: https://docs.google.com/document/d/1mAGcaPbpwjo4Tsxfbm5bwl760hMY-FkozDuZTHNsSiE/preview

here’s our upcoming event for THIS MIGHT HURT: https://www.thismighthurtfilm.com/digital-premiere

if joe rsvp's for our ovee event by submitting his email, what kind of notifications will joe receive and when?

I have had that happen a lot! People tried to log in from Australia and Canada

is there default geo-blocking?

NMPBS - 9to5: Story of a Movement Thu, Jan 21, 2021 7:00 PM https://indie_lens_9to5.eventbrite.com

Kent, yes!

I highly recommend using Eventbrite. You can follow up after the event, too.

Eventbrite Integration: https://docs.google.com/document/d/1KhlPVmWpBc_pBuwZkHyjAlvXLOIS-MU0PIgmL5N9YSQ/preview

Can I customize the auto-email that gets sent out from Ovee when people RSVP?

Kent, Eventbrite works much better for that

Where will the link for this workshop recording be posted?

Thanks.

thank you!!

Thanks all, this was very helpful!

Well organized. Thank you!

Thanks OVEE team!!!!

The welcome message is included in the auto-email, so additional copy you would like in the auto email can be incoluded there